A lot of people consider writing cover letters to be a chore, but it’s actually a terrific chance to impress your future employer. Look over our tips and the administrative assistant cover letter example below as you write your own masterpiece of persuasion.
- Don’t begin with your name. The hiring manager won’t have trouble finding your signature or reading your name from the top of your resume, which means you can get straight to the point.
- Do use the hiring manager’s name if you can find it. The example below is addressed to Mr. Lyle.” Personalizing the greeting starts you off on the right foot.
- Don’t be too general. Our example mentions building immediate rapport with callers, clients, visitors, and VIPs”; it’s specific and memorable. If she’d just said she was friendly” or good with people,” she’d have been less likely to catch the reader’s attention.
- Do go in with confidence. Our letter writer wrote positively about her best skills. Do the same, and you’ll have a better chance at getting the job you want.
Administrative Assistant Advice
The cover letter examples below for administrative assistants will help you strengthen your application and find a great job. Take advantage of these professionally written samples to build a memorable letter that gets employers’ attention, and helps gets you hired.
Cover Letter Tips for Administrative Assistant
Whether you’re looking for jobs as an Administrative Assistant or across the river, you’ve got to be proactive and diligent with your search. Here are a few tips to help you secure the right position.
1. Take the lead. No one is going to knock on your door and give you an offer. Expect to send out dozens of applications. Be sure to cater your cover letter to each job description, and don’t be afraid to follow up if you haven’t heard back after one week.
2. Network. This is the most important job seeking strategy. Stay active on social media, and keep your professional profile up to date. More importantly, try to connect face-to-face with professionals in your field by attending career fairs and community events. Even though everything is online, a referral is still the best way to get noticed.
3. Always send a thank you. Whether it’s a referral or a tip for your cover letter, make it a point to thank people along the way. Sending a card or a quick email makes a big impression and might even open a door to another opportunity.
4. Remain open to contracts. Temporary jobs as an Administrative Assistant may not be ideal, but contract work often turns permanent for employees who prove to be an asset.
5. Look to growing industries. Industries like technology and manufacturing are not going anywhere. Check career pages daily for newly announced positions.
Administrative Assistant Job Seeking Tips
Don’t apply to any jobs as a Administrative Assistant without thoroughly tuning your cover letter. This is your sales pitch, and it needs to be good. Here are a few guidelines on content and style.
1. Be selective about formatting. Most cover letters get less than 10 seconds from screeners. Use bold and italics only for jobs titles and degrees, but make sure you’re consistent. Bullets are also a great way to organization information. Ultimately, you want to easily and quickly draw attention to the most important areas.
2. Focus on accomplishments. Avoid a laundry list of job duties. Instead, use action words to describe what you actually achieved for your company.
3. Include full dates. If you just include a start and end year, employers will wonder whether you mean January or December. That’s a big difference.
4. Quantify your experiences. Employers love numbers. List the number of employees you supervised, the size of your team, how many products you directed or any benchmarks that you can convey with numbers.
5. Choose a summary over an objective. The traditional objective statement is unnecessary; your purpose is already clear. Instead, add a qualifications summary if you want to give screeners a two-second overview.
Administrative Assistant Cover Letter Examples
Including a cover letter with your application materials can give you the opportunity to highlight and enhance the information on your resume. It can also help to clarify what is included on the application, if there is one. Writing an administrative assistant cover letter to submit with your resume is a good way to provide connections between your skills and the job requirements.
What to Include in Your Cover Letter
Your cover letter should be targeted to the job you are applying for.
Before you start writing, it’s a good idea to make a list of the qualifications, requirements, and preferences that are stated in the job posting. Then you can come up with examples from your work experiences to highlight the skills that match what they are looking for. The more closely you can match your experience to what they are seeking in a candidate, the better your chances for getting an interview, and eventually, the job.
If you can find the name of the hiring manager responsible for filling the position, it’s an excellent idea to use it. “Dear Mr. Jones” or “Dear Riley Smith” is a much more personal greeting than “Dear Hiring Manager”, and it shows that you made the extra effort to find out to whom you are writing. If you have been referred by someone, be sure to mention that in your opening paragraph as well.
Email Cover Letter Example
Subject: Administrative Assistant - Jane Doe
Dear Mr. Smith,
I am writing in reference to the open position of administrative assistant in the marketing department at XYZ Enterprises. Susan Jones was a colleague of mine for many years, and she recommended I contact you directly about the position. She believed that my varied experiences and education give me the skills necessary to be a successful candidate for your organization.
I have experience in many aspects of office administration. I have been responsible for accounting, ordering stock and office supplies, maintaining records, creating and updating inventories, scheduling appointments and greeting customers at the door.
During my time as administrative assistant at ABC Industries, I utilized many of these skills, and also had the opportunity to work closely with the marketing department. One of my duties was maintaining communication between departments as we were undergoing a restructuring of our advertising campaign. I was excited to be a part of the 30% growth we experienced as a result of the new marketing strategy.
My experience with White Books provided me with the opportunity to hone my written ability, as I was responsible for proofreading and editing executive correspondence. It also helped me to develop excellent time management and prioritizing skills to complete work on a deadline.
I would appreciate the opportunity to meet with you to discuss the administrative assistant opportunity you have available. I believe that I would be a good fit at XYZ Enterprises, and I thank you for your consideration.
Printed Cover Letter Example
Your City, State, Zip Code
Your Phone Number
City, State, Zip Code
Dear Hiring Committee,
I am responding to your posting on Craigslist for an administrative assistant. I believe my experiences in the nonprofit world, as well as my passion for the goals of labor unions, make me an ideal candidate for the position.
Here is a summary of my skills:
--Organizing office procedures
--Training and supervisory experience
You specify that the ideal candidate will be able to take on multiple roles within the Union. Since 20XX, I've volunteered in a variety of capacities for XYZ Nonprofit. I began as a writer/editor for their newsletter, assisted in producing various special events, and have been active in volunteer recruitment and website management.
I believe all of these experiences and skills would translate well into your administrative assistant position.
Last summer I completed a seminar at A Circle of Ten, Inc. - an intensive workshop that explores the process of collaboration, community development, and fundraising. I now understand, more than ever, how essential unions are in ensuring a voice for employees. I am excited at the prospect of being part of the tradition that protects employee rights.
I am a long-time activist and grew up in a family that is pro-union. My great-uncle was a Wobbly. My uncle remembers meetings at his house with Emma Goldman. This family history has made me extremely passionate about the long, bitter struggle for worker rights.
Thank you for your time. I look forward to hearing from you to arrange a time to speak further about how I can contribute to your organization.
Your Typed Name
More Cover Letter Examples: Sample Cover Letters
Suggested Reading: Writing Effective Cover Letters