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Donation Cover Letter Format

Because you are going to send out many letter to different well-wishers, using a donation letter template will help you to not only write the letters quickly, but also they will save you a lot of time. A good letter of intent template should be good enough to help you communicate why you need the donation, and what you intend to do with it.

Basic Donation Letter Template Editable PDF Format

cf.ltkcdn.net | Donation letters and notifications are mostly sent by non for profit organizations or other social organizations that tend to channelize funds from people to needy citizens. Donation letters should ideally contain key information - the key projects and initiatives which has been launched by the organization, and the process by which people can contribute.


Thank You Letter For Donation PDF Download

charity.lovetoknow.com | A thank you note in the form of a letter in exchange of donation is always recommended as it shows gratitude on the support generated by the donor. Thank you letters, apart from thanking and showing gratefulness to the donor, should also mention the use that the donation has been put to, and its usefulness and importance in the life of the person.


Letter Asking For Donations Word Doc Download

rewarding-fundraising-ideas.com | Letters for donation or sponsorships need to be drafted well in order to create the sense of credibility and authenticity in the minds of the donors. Such letters of seeking donation should be crisp and cogent and should mention the use that the money would be put in. A couple of instances or citations of their previous engagements could prove beneficial.


Letter Requesting Donations for School Word Format

pta.org | Donation request letter could also be used in order to seek funds for any CSR events which may have been organized in the city or nearby rural & under-developed areas. In such letters, it is important to describe the venture and the previous engagements and activities organized by the community, and also the use to which the funds would be put to.


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How to Write a Letter when Making a Donation?

When making a donation to a charity, educational institution etc, it is always advisable to enclose the donation check along with a donation notice letter. Here is how you can write a letter when making a donation in case you are not using the Donation Letter Templates.

  • At the top, write your address and other contact information. This will come in handy for the institution that may want to send you a receipt or an acknowledgement letter.
  • Then write the date on which you are writing the letter.
  • Next should be the address of the institution to which the donation is being made.
  • The salutation should preferably be the name of the institution.
  • Then write the content enclosing the details of the donation and the cause for which it is being made.
  • End the letter with your signature and name.

How to Write a Letter Requesting for Food Donations?

Asking for donations of any kind can be quite tricky as you need to understand the pulse of the donor and strike the right chord. So, whether you are writing a letter requesting financial assistance from church or asking for food donations, you should ensure that the letter be drafted in the perfect manner. Here is how you can write a letter asking for food donations or any kind of donations for that matter.

  • Give an elaborate account of what the donation is for and the purpose for which it will be used.
  • Do not write a long letter. Instead keep it precise and concise.
  • Before mailing the letter, make sure to include a self addressed envelope to make it easier for the donor to mail the check.
  • It is important that the donation request letter is signed by someone in your organization.
  • Once you receive the donation, use a Donation Acknowledgement Letter Templates in order to thank the donor.

What to Write in a Memorial Donation Proposal Letter?

Writing a memorial donation proposal letter in memory of a loved one or an inspirational figure is a great way to acknowledge them and ensure that the society remembers them. However, when writing a donation proposal letter, it is important to pay some attention to what content you include in the letter. Here are some tips that can come in handy when drafting such a document.

  • When writing the letter to make the donation in the memory of a person, make sure to write the details in such a manner that you make it clear to the readers that the deceased was a special person. However, there is no need to make this a long paragraph. A concise account should be enough.
  • There is nothing wrong in mentioning the donation amount. This would actually prove beneficial to you in securing a receipt that can then be used for tax deduction purposes.
  • Conclude the letter by expressing your emotions and why you chose the particular charity to make the donation.

The charities in turn can use the Sample Donation Thank-You Letters to thank the person or organization for the donation made.


Donation letters are written for a wide range of purposes. It should be noted that the content of the letter varies based on the purpose for which it is written. No wonder then that you can find a wide range of Sample Donation Letters online that can actually simplify your task. Let us take a look at the purpose of donation letters.

  • To request a person or an organization to make a donation
  • To donate an amount to a charity, NGO or a social service agency
  • To acknowledge the receipt of a donation
  • To thank the donor for the donation made by him
  • To elaborate on the reason for making a donation
  • To donate an amount in the memory of a deceased


People use sample donation letters as well as Sample Thank You Letters for Donations in order to simplify the task of writing these letters. However, you might be thinking what the benefits of these letters are especially since the donation in made in cash, check or kind. Well, listed below are the benefits.

  • These allow the charities and NGOs to make a formal request to the prospective donors
  • These can be used by the donors to specify the amount donated as well as the reason or cause for which the donation is being made
  • These can come in handy as a record and can be stored away for future reference
  • These act as a proof for the donation made or received

Getting donations for a non-profit organization from well-wishers isn’t too common these days, and it isn’t easy either. But a professionally written letter template for requesting donation application can help build the profile of your organization, easily making you qualify for a donation.

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If you’re looking to send out fundraising letters asking for donations, pledges, and support, you might be wondering where to start.

“How do we write a fundraising letter?”

“Should we draft different letters for different types of donors?”

“Who should sign the letter?”

These are just a few of the questions that you might have when it comes to using a fundraising letter to ask for support.

Luckily, we have answers to your questions!

We’ve got fundraising templates for:

You can tweak each of these templates to suit your specific needs and circumstances.

While these letters are mostly geared toward nonprofits, they can also be reworked for churches that are looking for contributions or volunteer time. Obviously, you’ll have to change up some of the language for a church fundraising letter, but the basic structure will remain the same.

These letters can also be modified to be used as email appeals, as well!

Let’s look at each of these fundraising templates separately.

And for help with asking for donations in general, check out our Ultimate Guide!

1. Standard Donation Request Template

If you’re asking for donations with letters, you’ll need to have a standard format that can be used as a baseline for all of your other donation request letters.

The template we’ll go over in this section will be generic, but your fundraising letters should be segmented depending on your relationship with the recipient. First-time donors should receive different letters than major gift donors.

Take a look at the following template for standard donation requests:

Download the standard donation request template!


As you can see, this letter is quite short and gets right to the point of asking for a donation.

Your letter will obviously be more specific and detailed depending on your mission and the projects that you’re fundraising for.

A few important points about standard donation request letters before we move on:

  1. Letters should be donor-centric. Make sure your donors know what their donation will go toward and how they can help. The letter isn’t about your organization–it’s about your donors.
  2. Keep it short and sweet. Donors don’t want to read a novel in your fundraising letter. Get to the point–you only have one page!
  3. Don’t forget the self-addressed and stamped envelope. Including a return envelope will greatly increase the chances that your donors will actually make a contribution. Make it easy for them to give and they’ll continue to do so in the months to come.
  4. Make sure someone signs the letter. Having a signature at the bottom of the letter lends an air of professionalism and adds a personal touch.

Use this template as a starting point to create a great fundraising letter for asking for standard donations from individuals!

2. Individual Sponsorship Request Template

Sponsorship letters are similar to standard donation letters.

The only difference is that sponsorships are usually tied to events like marathons, walk-a-thons, and fun runs.

The request for sponsorship might also have a reward or incentive attached, such as:

  • The sponsor’s name included in promotional items and advertising materials.
  • Certain merchandise related to the event.
  • Seats or tickets to the event.
  • And more!

Let’s look at a sample individual sponsorship request template:

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City, State ZIP

Dear Name,

[Begin with emotional appeal or success story to pull the reader in. Try to make this as personal as possible].

There are [insert problem that you’re trying to solve]. While we already [insert solutions that you’re currently undertaking], we need your help to accomplish [new solution].

You can help [insert your mission or project]. Your support is key in solving this problem.

Would you consider donating [amount] to help us achieve our mission?

We thank you in advance for your support! Your donation is greatly appreciated and will be used to [insert accomplishment]. You can either donate online at [URL], call us at [phone number], or send a check in the pre-stamped envelope included in your letter.

Sincerely, [or With warm regards,]

Signature of a leader in the organization

Typed name of organizational leader

P.S. [Include a statement about upcoming events, deadlines, or other information].

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